400 Student Body & Education Programs

St. Charles Community College will meet the published standards for accreditation of the Missouri Department of Higher Education and the Higher Learning Commission.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 05/2017

Any person seeking regular admission to the College must meet one of the following requirements: earn a high school diploma, earn the GED/HISET certificate, or reach the age of 18 and demonstrate the ability to benefit through the student assessment process.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 01/2013, 07/2015, 05/2016

Students are encouraged to submit ACT scores. Students applying for Allied Health programs may be required to submit ACT scores.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 01/2013, 07/2015, 05/2016

The following persons also may be admitted with special student status as defined below:

1. High school students 16 years of age or older who have completed "dual enrollment" requirements. Dual enrollment is a special admissions program whereby high school students may enroll in up to six hours per semester of college credit courses with the permission of high school and College officials and parents. 
2. Young adults 16 years of age or older who can verify that they have severed all connections with their high school district and demonstrate the ability to benefit through the student assessment process. 
3. High school students under the age of 16:

1. 1. Complete the St. Charles Community College Application for Admission.
   2. Submit a Special Admissions Application.
   3. Submit a high school transcript indicating a cumulative GPA of 3.0 or higher (on a 4.0 scale).
   4. Submit ACT or SAT scores or take campus-based assessments that demonstrate college readiness in all areas (math, reading, and English). Freshmen and sophomores are required to place in the 90th percentile on a standardized test such as the ACT or SAT.
   5. Submit at least one letter of recommendation from a school official.
   6. Meet with the Director of Academic Advising.
   7. Students under the age of 14 are not admissible.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 01/2013, 07/2015, 05/2016

Admission to the College does not guarantee entrance into a particular course or program of study.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 01/2013, 07/2015, 05/2016

Student status begins upon acceptance to the college or program. Student status continues whether or not the college’s academic programs are in session. Student status ends upon graduation from SCC or after a student has not enrolled for one academic year.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 01/2013, 07/2015, 05/2016

The college may restrict or deny admission to any applicant whose record of behavior indicates that his or her admission may create a threat or potential danger to the college community.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 06/2001, 01/2013, 07/2015, 05/2016

The Corporate and Community Development Division offers classes, workshops, seminars, and cultural and community events for lifelong learning.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

The Board of Trustees will establish the rate of pay for teaching Corporate and Community Development courses as recommended by the College administration.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

Corporate and Community Development courses and activities are self-supporting through fees assessed to their participants. The Corporate and Community Development Division will establish minimum enrollment requirements for each course.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

Corporate and Community Development course and activity fees are established by the College administration. Unless otherwise noted in the class schedule. Whenever a student officially withdraws from a Corporate and Community Development course, a fee refund will be made in accordance with established guidelines.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

The Board authorizes and establishes intercollegiate athletics at the College in men's baseball, women's fast-pitch softball, men’s and women’s soccer, and men's and women's cross country/track and field.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 01/2014, 01/2019

The Board authorizes the establishment of club sports as appropriate.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 01/2014, 01/2019

St. Charles Community College is committed to education and prevention of Traumatic Brain Injury (TBI) and concussion in sports. As a result, SCC uses a four-tier approach for all student-athletes and coaches participating in NJCCA athletics.

1. Education of Student-Athletes and Coaches
2. Baseline screening
3. Removal from participation upon suspected injury
4. Repeat screening and evaluation by personal physician post-suspected injury

Content Owner: Human Resources
Issued: 02/2014

Education of Student-Athletes and Coaches

All coaches and student-athletes are required to participate in yearly concussion education. The Director of Athletics gives all student-athletes concussion education materials published by the Centers for Disease Control (CDC) including a list of online resources. Student-athletes are required to verify by signature that they have received and read the concussion fact sheet prior to each season.

Content Owner: Human Resources
Issued: 02/2014

Online Resources

Concussion and Mild TBI – What Is a Concussion:
http://www.cdc.gov/concussion/

Facts About Concussion and Brain Injury:
http://www.cdc.gov/concussion/pdf/Fact_Sheet_ConcussTBI-a.pdf

Injury Prevention and Control – Traumatic Brain Injury:
http://www.cdc.gov/concussion/sports/index.html

Concussion in Sports and Play – Get the Facts:
http://www.cdc.gov/concussion/sports/facts.html

Heads Up: Concussion in High School Sports (a guide for athletes)
http://www.cdc.gov/concussion/pdf/Athletes_Fact_Sheet-a.pdf

Heads Up: Concussion in High School Sports (a guide for coaches)
http://www.cdc.gov/concussion/pdf/Coach_Guide-a.pdf

Other Resources – Videos, Podcasts and Other Media:
http://www.cdc.gov/concussion/sports/resources.html#2

The ImPACT Test:
http://brainsafety.com/the-impact-test.html

Content Owner: Human Resources
Issued: 02/2014

Baseline Screening

Students who participate in NJCCA athletics at SCC are required to undergo neurocognitive screening before being allowed to participate in practice or as part of their SCC team. The neurocognitive screening will establish a baseline value for the student-athlete before any potential concussive event has occurred.

Content Owner: Human Resources
Issued: 02/2014

Removal From Participation Upon Suspected Injury

If at any time a student-athlete exhibits or states that he or she is experiencing any signs or symptoms of a head injury/concussion, the student-athlete will be removed from sports play. Signs and symptoms may include:• Headache or pressure in the head• Nausea or vomiting• Problems with balance or dizziness• Blurry vision• Sensitivity to light• Confusion, concentration or memory problems• Feeling sluggish or groggy• Loss of consciousness

The student-athlete will be immediately removed from practice or competition. The student-athlete will not be allowed to return to the practice or competition for at least 24 hours and until he or she is evaluated by a physician. If there is a loss of consciousness, regardless of how brief, 911 should be called immediately.

Content Owner: Human Resources
Issued: 02/2014

Repeat screening and evaluation by licensed health care professional post-suspected injury

If the student-athlete has or is suspected of having a brain injury/concussion, he or she must complete a reassessment of the neurocognitive screening and obtain a physician’s release as a condition of returning to the field of play. The results of this test must be shared by the student-athlete with the athlete’s physician to aid in a determination of the student-athlete’s fitness to participate in their sport. The screenings will be administered by the Athletics Department at no cost to the student-athlete; the student-athlete is responsible for physician and medical care costs.

Questions or concerns regarding this topic may be directed to the Director of Athletics at 636-922-8211 or to the Vice President for Marketing and Student Life at 636-922-8277.

Content Owner: Human Resources
Issued: 02/2014

The College complies with the Crime Awareness and Campus Security Act enacted by Congress in 1990 and annually prepares, publishes, and distributes policy statements that comply with the letter and spirit of the Act.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

Students and student organizations will observe the College policies and procedures; comply with local, state and federal laws; and will conduct themselves in a manner compatible with the College's mission. Students are subject to disciplinary sanctions for misconduct.

Students are expected to exhibit academic integrity by being honest and forthright in their academic endeavors. To falsify the results of one's research, to steal the words or ideas of another, or to cheat on an examination corrupts the essential learning process.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

For definition of “student”, see Board Policy 402.4.

"College Premises” includes all land, buildings, facilities or other property in the possession of or owned by, leased by, used or controlled by the college, including adjacent streets and sidewalks.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

“College Official” includes any person employed by the college, performing assigned administrative or professional duties.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

“College Community” includes any person who is a student, faculty member, college official or any other person employed by the college.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

“Organization” means any number of persons who have complied with the formal requirements for recognition.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Upon admission to the College or program, students assume an obligation to conduct themselves in a manner compatible with the College's function as an educational institution and to comply with the laws enacted by federal, state, and local governments. If this obligation is ignored, the College must institute appropriate discipline. Students may be subject to disciplinary sanctions for conduct that constitutes a hazard to the health, safety, or well-being of members of the College community or which is detrimental to the College’s interest whether such conduct occurs on campus, off campus, or at College-sponsored events.

SCC will cooperate fully with law enforcement and other agencies. SCC reserves the right to initiate disciplinary proceedings for violations of College policies and procedures, even if criminal charges are brought forward by the appropriate authorities. Disciplinary actions by SCC are independent of any criminal or civil proceedings.

The distinct procedures for handling violations of academic integrity (Pr-410.0.2), grade grievances (Pr-410.0.3), and behavioral misconduct (Pr-410.0.4) are in this policy. Examples of misconduct that may subject the student to discipline include, but are not limited to:

• Academic dishonesty or misconduct, such as cheating, fabrication, plagiarism, or facilitating academic dishonesty
• Forgery, alteration, or misuse of College documents, records, or identification
  Theft of, damage to, or destruction of College property or property of employees, students, or visitors
• Unauthorized surveys or other means to obtain information from students or employees
• Violating copyright agreements
• Unauthorized entry to or use of College facilities, properties, equipment, resources, or services
• Giving false or misleading information in response to requests from College officials, knowingly furnishing false information or reporting a false emergency to the College, or failing to comply with directions of College officials acting in the performance of their duties
• Unauthorized possession, receipt, duplication, or use of the College’s name, insignia, or seal
  Obstruction or disruption of College-authorized activities
• Dressing or personally appearing in a manner that disturbs a classroom, instructional activity, or other College activity
• Disorderly conduct, obscene expressions, or infringement upon the rights of others at College-authorized activities
• Participating in or inciting a disturbance of the peace or unlawful assembly
  Physical abuse of any person on College-owned or controlled property or at College-authorized activities, threats of violence, or conduct that threatens the health or safety of any person(s)
• Actions on College-owned or controlled property or at College-authorized activities, which threaten or endanger one's own safety, health, or life, or making any verbal threat of such action. This includes such behaviors as suicide attempts, cutting, or refusing treatment for life-threatening illnesses or conditions
• Engaging in discrimination, harassment, sexual harassment or sexual violence (Article I.07 Sexual Harassment; Article IV.01 Non-Discrimination and Equal Opportunity; Article VI.01 Non-Discrimination and Equal Opportunity)
• Manufacture, use, possession, distribution, dispensing, or sale of alcohol, controlled substances, illegal drugs or substances, except as expressly permitted by law and College policy (Article I.06 Drug-Free Environment)
• Misuse or abuse of prescription drugs on College-owned or controlled property or at College-authorized activities
• Use of tobacco products on campus (P-482.1)
• Possession, use, or storage of firearms, explosives, dangerous chemicals, weapons, or other destructive devices on College property, College-controlled property, or at College-authorized activities, including possession of a firearm by a student who holds a conceal-and-carry permit or endorsement (P-446).
• The operation of student organizations not properly recognized and registered
  Hazing, any method of initiation or pre-initiation into a campus organization, or any activity engaged in by the organization or members of the organization, which causes or is likely to cause physical or mental harm, personal degradation, or disgrace
• Unapproved solicitation (P-443, P-481.4)
• Conduct that adversely affects the student’s suitability as a member of the academic community
• Violation of College policies or regulations.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Academic Misconduct: Academic misconduct is the intentional violation of College policies by tampering with grades or taking part in obtaining or distributing any part of an unadministered test. Examples:

• Stealing, buying, or otherwise obtaining all or part of an unadministered test
  Selling or giving away all or part of an unadministered test including answers to an unadministered test
• Bribing any other person to obtain an unadministered test or any information about the test
• Entering a building or office for the purpose of obtaining an unadministered test or changing a grade in a grade book, on a test, or on other work for which a grade is given
• Changing or being an accessory to the changing of a grade in a grade book, on a test, a Change of Grade form, or other official academic records of the College

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Cheating: Cheating is an act of deception by which a student misrepresents mastery of information on an academic exercise. Examples:

• Copying from another student's test paper
• Allowing another student to copy from a test paper
• Using the course textbook or other material such as a notebook brought to a class meeting but not authorized for use during a test
• Collaborating during a test with any other person by receiving information without authority
• Using specifically prepared materials during a test (e.g. notes, text messages, formula lists, notes written on the student's clothing, or body, etc.)

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Fabrication: Fabrication is the intentional use of invented information or the falsification of research or other findings with the intent to deceive. Examples:

• Citation of information not taken from the source indicated
• Listing sources in a bibliography not used in the academic exercise
• Inventing data or source information for research or other academic exercise

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Forgery: Forgery is the process, of making, adapting, or imitating objects or documents with the intent to deceive. Examples:

• Submitting as your own any academic exercise (e.g. written work, printing, sculpture, etc.) prepared totally or in part by another
• Taking a test for someone else or permitting someone else to take a test for you

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Plagiarism: Plagiarism is the inclusion of someone else's words, ideas, or data as one's own work. When a student submits work for credit that includes the words, ideas, or data of others, the source of that information must be acknowledged through complete, accurate, and specific documentation, and, if verbatim statements are included, through separation from the rest of the paper by indentation or quotation marks as well. By submitting work for credit, the student certifies the originality of all work not otherwise identified by appropriate acknowledgments. A student will avoid being charged with plagiarism if there is an acknowledgement of indebtedness:

• Whenever one quotes another person’s actual words
• Whenever one uses another person’s idea, opinion, or theory, even if it is completely paraphrased in one’s own words
• Whenever one borrows facts, statistics, or other illustrative materials – unless the information is common knowledge

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Sexual Violence: For purposes of this policy, Sexual Violence collectively refers to the terms “sexual assault,” “domestic violence,” “dating violence,” “stalking,” and “sexual exploitation” as defined in Article I.07 Sexual Harassment and Article VI.01 Non-Discrimination and Equal Opportunity.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

What can students do to protect themselves from being charged with academic dishonesty?

• Prepare thoroughly for examinations and assignments
• Take the initiative to prevent other students from copying your exam or assignments, e.g. shield your answer sheet during exams; do not lend assignments to be turned in to other students, etc.
• Refer to the course syllabus for information regarding academic honesty or ask the faculty member for guidance
• Do not look in the direction of other students’ papers during examinations
• Use a recognized handbook for instruction on citing source materials. Consult with individual faculty, academic departments, or the library reference staff when in doubt
• Use the services of the Academic and Career Enhancement (ACE) Center
• Refuse to assist students who cheat

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Violations of Academic Integrity
Violations of academic integrity are resolved within the Division of Academic and Student Affairs. It is intended that resolution take place at the lowest possible administrative level preserving both the integrity of the College and the dignity of the student. The following discipline may be taken if a student is determined to be guilty of academic dishonesty:

Faculty Options:

• Repeating the assignment or completing an alternative one
• Issuing a warning or providing counseling
• Assigning a grade of “I” until the alleged violation is adjudicated
• Giving a failing grade for the assignment
• Assigning a grade of “F” for the course

Where faculty assign a grade of “F” for the assignment or the course, a report will be sent to the appropriate chair and dean. A database of student violations will be managed by the Dean of Student Success Office.

Vice President for Academic and Student Affairs Option:

• Multiple or extremely serious violations may result in disenrollment from the College

The student may appeal the discipline assessed by the faculty member to the program coordinator and/or department chair and the decision of the program coordinator and/or department chair to the division dean. Either party may contest the dean’s decision, by submitting an appeal in writing, prior to the last day of the following semester (i.e. fall or spring) to the Vice President for Academic and Student Affairs, whose decision is final. The Vice President for Academic and Student Affairs will determine if disenrollment from the college is an option and will ensure that due process has been provided to the student.

Withdrawing from the course will not prevent the faculty member, program coordinator, department chair, division dean or the Vice President for Academic and Student Affairs from imposing sanctions, or recommending grade penalties, including a failing grade in the course.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Grade Grievances
Students with concerns about grades should ask the instructor for clarification/resolution. Concerns about final grades must be expressed prior to the last day of the following semester (i.e. fall or spring). If, after contacting the instructor, the student still has concerns, the student should contact the program coordinator or department chair who will work with the student and the instructor to resolve the matter. If the department is unable to remedy the situation, the student should contact the division dean. If the resolution is unsatisfactory, the student may submit an appeal in writing to the Vice President for Academic and Student Affairs, SSB 2110. Anonymous calls or unsigned letters will not be acknowledged. Only concerns expressed by the individual student involved will be addressed.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Behavioral Misconduct
Inappropriate student behavior in the classroom or on campus has the potential to disrupt the teaching and learning process. In a classroom situation, the faculty member is the first person available to regain order and prevent further disruption. Having a disability does not preclude the expectation that a student will adhere to appropriate behavior while on campus. If behavior negatively impacts instruction or learning opportunities of other students, it becomes a conduct issue and should be addressed per the college conduct policy. Guidelines are available to faculty so they can assure that the rights and safety of the faculty, students, and institution are protected. The guidelines are based upon the level of disruption, from low to high, which can include the immediate suspension of the student from the class for that day. For disruptions outside the classroom, the Dean of Student Success or the Department of Public Safety (DPS) should be notified immediately. Behavioral misconduct may be referred to DPS, who will involve other authorities, as appropriate. DPS should be called at extension 8545 immediately if:

• An incident exists that has the potential of being life threatening and/or causing serious property damage
• An incident that is potentially dangerous is recognized and the need for police is necessary for the safety and welfare of others on the campus
• Any crime is witnessed or reported requiring official reports and notification to state and federal authorities

The institutional expectation is that students will conduct themselves in a manner that is acceptable in a learning environment. Behavior that endangers or infringes on the rights and safety of others is not acceptable. It is intended that resolution should take place at the lowest possible administrative level. The faculty will consult with the respective program coordinator, department chair and division dean who will assist the faculty member and student with resolution alternatives.  Documentation of the disruption will be collected from the parties involved to gather facts and to ensure that the interests and needs of all parties are considered.

The Dean of Student Success is the primary administrator of discipline for unacceptable conduct or for conduct which involves infraction of College rules and regulations. The Dean of Student Success (or designee) will initiate disciplinary sanctions in accordance with these regulations. These investigation/disciplinary procedures are not judicial trials and need not conform to the procedural formality of a trial.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Investigation/Disciplinary Procedures for Behavioral Misconduct

The Dean of Student Success also has discretion to initiate these procedures without a written charge, complaint, or report. The Dean of Student Success (or designee) is responsible for investigating any reported allegation of behavioral misconduct by students.

The Dean of Student Success (or designee) must notify the student accused of the alleged infraction. Any written correspondence between the Dean of Student Success (or designee) and the student that is not hand-delivered to the student will be sent certified mail. Failure of the student to have his/her current address on record with the College will not invalidate any notice or correspondence sent to that address. The Dean of Student Success (or designee) will conduct an investigation to determine if the charge/complaint has merit and whether it can be resolved by mutual consent of the parties involved on a basis acceptable to the Dean of Student Success.

Following a report of discrimination, harassment, sexual harassment, or sexual violence, the Title IX Coordinator will designate an individual(s) to conduct an investigation. As part of the investigation, as appropriate, the investigator(s) will meet with the reporting party, meet with the responding party, conduct additional interviews with fact witnesses, and gather relevant documentation. All investigations will be thorough, reliable and impartial. Upon completion of the investigation, the investigator provides a written report to the Title IX Coordinator who then releases the report to the Deputy Title IX Coordinator (Dean of Student Success) for disciplinary action or sanction, if any. It is the Deputy Title IX Coordinator (Dean of Student Success) who will determine, in consultation with the Title IX Coordinator, whether there has been a policy violation and what disciplinary action(s)/sanction(s) (if any) will be imposed based on a preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a College policy or procedure violation occurred and that the responding party is responsible for the violation, While direct mediation between the reporting party and the responding party will not be permitted in cases involving allegations of sexual violence, the Dean of Student Success may suggest alternative resolution techniques for informal resolutions, when appropriate, in consultation with the Title IX Coordinator.

If an informal resolution is not successful or not available, the Dean of Student Success (or designee) will review the allegations of misconduct to determine whether the student is responsible for violating the policy based on a preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a violation of the student code of conduct occurred and that the responding party is responsible for the violation. If ‘responsible’, the Dean of Student Success (or designee) will impose appropriate disciplinary sanctions. As part of the investigation, the Dean of Student Success (or designee) may meet with the reporting party and the responding party, conduct additional interviews with fact witnesses, gather documentation, etc.

During the investigation/disciplinary procedures, the responding party will have the following procedural rights:

The opportunity to have to an advisor of the student’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the student. The advisor is not permitted to ask or answer questions, serve as a witness, or make a statement on behalf of the student. The College is not responsible for providing students with an advisor.

• The right to offer witnesses to the alleged misconduct (not character witnesses);
• The right to offer additional information and make a statement to the Dean of Student Success (or designee) about the charge or allegations of misconduct;
• The right to request access to the information relied on as part of the investigation/disciplinary procedures.

During investigation/disciplinary procedures related to complaints of sexual violence or sexual harassment, both the reporting party and the responding party will have the following procedural rights:

• The opportunity to have an advisor of the individual’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the individual. The advisor is not permitted to ask or answer questions, serve as a witness, or make a statement on behalf of the complainant or accused. The College is not responsible for providing the reporting party or the responding party with an advisor.
• The right of the reporting party or the responding party to receive timely notice of meetings in which they are a participant;
• Subject to applicable law, the right to receive timely and equal access to any information relied on as part of the investigation/disciplinary procedures; and
• Equal opportunity to provide information through the investigation/disciplinary procedures.

The reporting party and responding party will not be permitted to directly question each other.

At the conclusion of the investigation/disciplinary procedures, the Dean of Student Success (or designee) will notify the responding party and other necessary parties, in writing, of the determination of the investigation/disciplinary procedures (responsible/not responsible) and the sanction(s) imposed (when appropriate). The student will be notified by certified mail. If the student is suspended or dismissed, the student must surrender his/her student ID and parking permit to the Dean of Student Success.

If the investigation/disciplinary procedures result from a report of discrimination, harassment, or sexual harassment, the reporting party will be notified in writing of the determination of the investigation (responsible/not responsible), the sanction(s) imposed that directly relate to the reporting party (e.g., an order that the responding party stay away from the reporting party), and the right to appeal.

If the investigation/disciplinary procedures result from a report of sexual violence, the reporting party and the responding party will be simultaneously notified in writing of the determination of the investigation (responsible/not responsible), any sanction(s) imposed, the right to appeal, any changes to the result of investigation/disciplinary procedures, and when such results become final.

If the investigation/disciplinary procedures result from a report of a crime of violence or non-forcible sex offense (as defined in 34 C.F.R. § 99.39), the reporting party will be notified of the name of the responding party (if not already known by the reporting party), the determination of the investigation (responsible/not responsible), and any sanction(s) imposed. If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Interim Suspension

In certain circumstances, the Dean of Student Success (or designee) may impose an interim suspension prior to the completion of the investigation/disciplinary procedures. Interim suspension may be imposed:

• To ensure the safety and well-being of others or to preserve College property
• To ensure the student’s own physical or emotional safety and well-being
• If a student poses a definite threat of disruption or interference with the normal operation of the College

During interim suspension, the student will be denied access to the campus (including classes) and/or all other College activities or privileges for which the student might otherwise be eligible. The student will be notified of the interim suspension by certified mail. Additionally, the interim suspension may be effective immediately by verbal notice from the Dean of Student Success (or designee) with a letter by certified mail to follow.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Disciplinary Sanctions

The Dean of Student Success (or designee) or the Vice President for Academic and Student Affairs may impose any one or a combination of the following non-disciplinary or disciplinary sanctions for a violation of the student code of conduct:

Non-disciplinary sanction: Memorandum of Understanding
Disciplinary sanctions:

• Disciplinary Warning
• Disciplinary Probation
• Restitution
• Educational Sanction
• Exclusion from College Facilities or Activities
• No contact order
• Disciplinary Suspension
• Expulsion

Students who are prohibited from attending classes or courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.

Disciplinary sanctions will be made part of the student’s permanent educational record and will be housed in the student’s disciplinary file. Cases involving the imposition of sanctions will be expunged from the student’s confidential record seven (7) years after final disposition of the case. Cases involving suspension or expulsion will be retained indefinitely.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

“Disciplinary Sanction” means a formal action that is binding, generally an outcome of the student conduct process that limits a student’s ability to interact with the college and the college community.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Memorandum of Understanding: This is a written warning that the same conduct or other conduct in violation of the policy during the student’s enrollment at the college may result in additional discipline, but is not considered a disciplinary record.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Disciplinary Warning: This is a written warning that the same conduct or other conduct in violation of this policy during that student’s enrollment at the College may result in additional discipline.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Disciplinary Probation: Disciplinary probation is for a specific period of time. During this time, a student may continue to attend classes, but cannot participate in student or intercollegiate activities. Any further violations may lead to suspension or expulsion from the College.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Restitution: A student is required to pay repair or replacement costs for damage to property or may be required to provide specific in-kind services.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Educational Sanction: A student is required to participate in a specific educational or counseling activity(ies). The student is responsible for all expenses, including costs for education, counseling, or treatment.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Exclusion from College Facilities or Activities: A student is prohibited from attending one or more classes; undertaking College employment; entering a building; participating in some or all extra-curricular activities sponsored by the College; representing the College in an official capacity; or using other services provided by the College. Exclusion will be for a definite period of time, until certain requirements placed on the student are completed, or indefinitely.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

No Contact Order: A student may not have any type of contact with another individual who is part of the SCC community. This includes, but is not limited to, verbal or written communication, through the many mediums that are available. The student may not have friends or family contact the student on their behalf.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Disciplinary Suspension: Disciplinary suspension is for a specific period of time. Suspension will include disenrollment and denial of attendance in classes, exclusion from participation in College-sponsored activities, and suspension from employment with the College. The student may be readmitted upon completion of the suspension.*

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Expulsion: A student is permanently expelled from the College after committing a serious violation or after accumulating a record of multiple violations.**Students who are prohibited from attending courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.

Students should complete campus appeals procedures prior to seeking outside remedies.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

Student Appeal Process

A student may appeal the determination of and/or sanction(s) imposed by the Dean of Student Success by filing an appeal in writing within 15 calendar days of notification of the decision by the Dean of Student Success with the Vice President for Academic and Student Affairs (VPASA). In cases of discrimination, harassment, sexual harassment or sexual violence, both the reporting party and the responding party have the right to appeal the outcome of the investigation/disciplinary procedures. The appeal must cite at least one of the following criteria as the reason for appeal and provide supporting arguments. The Vice President for Academic and Student Affairs will determine if the appeal meets the criteria.

1. The investigation/disciplinary procedures were not conducted in conformity with prescribed procedures.
2. The information relied on as part of the investigation/disciplinary procedures was not ‘sufficient’ to justify the decision of the Dean of Student Success (or designee).
3. Information, which was not withheld by the student and which could have substantially affected the outcome of the investigation/disciplinary procedures, has since been discovered.
4. The sanction was disproportionate for the violation.

Status during appeal: The sanction that was rendered by the Dean of Student Success (or designee) is in effect during the period of appeal.

If the Vice President for Academic and Student Affairs determines that criteria for an appeal listed above have not been met, the previous determination by the Dean of Student Success (or designee) stands. If the Vice President for Academic and Student Affairs determines that the criteria for an appeal has been met, the Vice President for Academic and Student Affairs will then review the information gathered as part of the investigation/disciplinary procedures, including any documentary evidence.

It is within the Vice President for Academic and Student Affairs ’s discretion to reverse the finding regarding whether the student is responsible/not responsible, return the matter to the Dean of Student Success (or designee) for review and/or reconsideration on whether the student is responsible/not responsible, convert any sanction imposed to an alternate sanction, rescind any previous sanction, or return a recommended sanction to the Dean of Student Success (or designee) for review and/or reconsideration or uphold the outcome of the investigatory/disciplinary procedure.

The final decision on the appeal will be communicated in writing by certified mail by the Vice President for Academic and Student Affairs to the appealing student, with a copy sent to appropriate College officials. The decision of the Vice President for Academic and Student Affairs shall be final.

If the investigation/disciplinary procedures and subsequent appeal result from a report of harassment or discrimination, the reporting party will also be notified in writing of the result of the appeal and any changes in the sanction(s) imposed if those sanctions directly relate to the reporting party (e.g., an order that the accused stay away from the reporting party).If the investigation/disciplinary procedures and subsequent appeal result from a report of sexual violence, the reporting party and the responding party will be simultaneously notified in writing of the result of the appeal and any changes in the sanction(s) imposed,

If the investigation/disciplinary procedures and subsequent appeal result from a report of a crime of violence or non-forcible sex offense (as defined in 34 C.F.R. § 99.39), the reporting party and the responding party will be notified of the result of the appeal and any changes in the sanction(s) imposed. If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.

Content Owner: Academic Affairs
Issued: 08/1993
Revised: 05/2009, 12/2010, 04/2012, 05/2012, 08/2012, 01/2013 05/2013, 05/2014, 08/2015, 11/2015

All students, teachers, employees, and visitors shall comply with established laws and safety practices when participating in or observing certain technical and science laboratory courses of instruction.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

Copies of applicable College safety rules must be posted in their appropriate locations.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

All safety devices used by teachers, students, and visitors must meet or exceed the standards of the American National Standard Proactive for Occupational and Educational Eye and Face Protection, Z87.1-1968 and subsequent revisions thereof, approved by the American National Standards Institute, Inc.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

Learning Resource Center [LRC] privileges are extended to students, county residents, faculty, staff, and other libraries. The LRC is open to other individuals for using materials within the buildings.

Content Owner: Human Resources

Specific guidelines and procedures about LRC operations are available at the Library circulation and reference desks

Content Owner: Human Resources

A medical examination is not generally required for admission to the College.

Content Owner: Human Resources
Issued: 08/1993
Revised: 02/2011

When a student has contracted a communicable disease that poses a potential and serious health hazard to other students, faculty and staff, the Vice President for Academic Affairs and Enrollment Managment may require a medical examination or a physician's statement of health status for admission to the College or continuation in classes.

Content Owner: Human Resources
Issued: 08/1993
Revised: 02/2011

Medical and immunization records may be required for admission to certain programs such as Nursing or Child Care.

Content Owner: Human Resources
Issued: 08/1993
Revised: 02/2011

A physical examination by a licensed physician is required prior to trying out or participating in a SCC intercollegiate or club sport. Any concerns noted by the physician will require further medical investigation. A student must have a full release from a physician to participate.

Content Owner: Human Resources
Issued: 08/1993
Revised: 02/2011

A student who is called to active duty in special situations in any branch of the military service of the United States while enrolled as a student of the College will be released from his/her academic responsibilities without penalty.

Content Owner: Human Resources

A student called to active duty may request to withdraw from all classes and receive a full refund of tuition and fees paid for class enrollment in that semester. This transaction must be initiated in the Admissions/ Registration Office. The student must provide a copy of his/her orders at time of request to withdraw.

Content Owner: Human Resources

A student called to active duty who has completed at least 75% of the time designated for a course may initiate a request through the instructor of record that s(he) be permitted to either receive an "incomplete" in the course, or take an early final examination and receive a final grade. Once a student notifies the designated College representative of his or her decision, the action selected will be considered final.

Content Owner: Human Resources

The option chosen should be properly documented to include the signatures of the student and the teacher, if at all possible, with a copy of the agreement being placed on file in the Admissions/Registrar's Office and Academic Affairs.

Content Owner: Human Resources

Any physical properties belonging to the College that the student has in his or her possession such as equipment, instruments, or books must be returned to the lending source prior to separation.

Content Owner: Human Resources

The College shall measure academic progress for each term throughout the student's enrollment. All students enrolled in credit courses at the College are required to meet the established standards for satisfactory academic progress.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

Students are required to maintain a cumulative grade point average of 2.0 at the end of each term, once they have completed 15 hours of college level coursework.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

Students are placed on Academic Warning when their cumulative grade point average falls below a cumulative 2.0 for the first time. The second time the grade point average falls below a cumulative 2.0, students are placed on Academic Probation 1. After the third time, students are placed on Academic Probation 2, and after the fourth time, students are placed on Academic Suspension and are required to discontinue enrollment for the next semester. Upon return from suspension, failure to maintain a 2.0 term grade point average in any given semester will result in academic dismissal. Students who have been academically dismissed may apply to the Executive Dean of Enrollment Management for consideration of academic reinstatement.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

Students who have been placed on suspension may appeal to the Director of Academic Advising to waive the semester layout requirement.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

At the end of each term the college will send letters to those students who are not meeting the academic progress standards. This letter will indicate intervention strategies for each level of progress beginning with Academic Warning.

Academic Warning
Students are required to complete an online workshop available on the Learning Management System and pass the associated quiz.

Academic Probation 1
Students are required to complete an online workshop available on the Learning Management System and will be required to meet with a counselor to register.

Academic Probation 2
Students are required to complete an online workshop available on the Learning Management System and will be required to meet with a counselor to register. During this meeting, students will sign a contract agreeing to attend ACE Center sessions. Enrollment will be limited to a maximum of 13 credit hours.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

Additional intervention strategies include identification of and communication with students whose completion ratio, including developmental courses, drops below a 67%, students who withdrew from all of their coursework their previous term enrolled or students who did not maintain a term GPA of 2.0 their previous term, but are still maintaining a 2.0 cumulative GPA.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

Students must wait for a minimum of one semester (summer session excluded) after having been academically dismissed from the College; submit a letter indicating the reasons why they should be considered for reinstatement, and agree to be interviewed by the Executive Dean of Student Life.Consideration for reinstatement may be based on an evaluation of life changes and circumstances that would merit reinstatement, or an official transcript from another college or university indicating that the student has been academically successful since being dismissed from the College.

Academic reinstatement does not include any forgiveness of grades earned at the College. The student is reinstated with the cumulative grade point average (GPA) the student had upon dismissal. Enrollment is limited to 12 credit hours the first semester; thereafter, semester limits may be waived by the Executive Dean. Any student not maintaining a 2.0 GPA each semester of attendance will be dismissed from the College. Academic reinstatement is available one time only.

Students receiving any form of financial assistance administered by the College are expected to meet financial assistance standards of academic progress as printed in the tuition chapter of the College Catalog.

Content Owner: Student Services
Issued: 08/1993
Revised: 03/2009, 05/2014, 03/2016

The College abides by Community College Residency Guidelines: Amended rule adopted by the Coordinating Board for Higher Education, April 1, 1989. These guidelines, together with the Determination of Residency Procedure and Student Appeal Process, are available in the Registrar's office.

Content Owner: Human Resources
Issued: 08/1993
Revised: 04/2000, 06/2001

The Admissions Office determines the residency of students for tuition purposes. The burden of proof rests with the student.

Content Owner: Human Resources
Issued: 08/1993
Revised: 04/2000, 06/2001

A resident student is defined as:

1. A student who is a graduate of one of the high schools located within the community college district and who resides within said district; or
2. A dependent student whose parents have established a residence within the community college district prior to his/her enrollment in the College; or
3. A student who is independent and self-supporting and has established a legal residence within the district prior to enrollment in the College.

A student not meeting the above residence requirement at the time of initial enrollment may achieve residency status by presenting a current paid tax receipt for taxes paid to the St. Charles Community College district.

Content Owner: Human Resources
Issued: 08/1993
Revised: 04/2000, 06/2001

International students holding B, F, H (except H-1B), J, M, O-2, P or Q visas are required by law to demonstrate they have a residence in a foreign country which they have no intention of abandoning. Therefore, such non-immigrant aliens cannot establish residence as previously defined. Accordingly, such students will pay the out-of-district, out-of-state, international tuition rate.

1. An unemancipated minor student holding a visa in the categories specified above, who is dependent on and living with a parent or guardian resident in the district who has permanent alien status or who holds a visa in a category other than those specified above, will be assessed in-district tuition.
2. A non-immigrant alien holding a visa in a category other than those specified above will be assessed in-district fees if he/she has established residence within the district.

Content Owner: Human Resources
Issued: 08/1993
Revised: 04/2000, 06/2001

Trustee Scholarships: The Board of Trustees Scholarship Program is designed to attract students to the College who have demonstrated a high level of academic ability or have other special talents.

Content Owner: Human Resources
Revised: 01/2007

The Trustee Scholarships are renewable for up to three (3) additional semesters based upon established criteria.

Content Owner: Human Resources
Revised: 01/2007

All Trustee Scholarships cover the cost of in-district tuition and standard fees. Special fees, such as private music lessons; nursing, OTA, and Health Information for malpractice insurance; RN certification course and clinical; LPN assessment testing; nursing assessment testing; scuba course; and telecourse fees, are not included. Any additional tuition (for example, if the student lives out of the district) would be paid by the recipient.

Content Owner: Human Resources
Revised: 01/2007

Senior Citizen Scholarships: Any Missouri resident 65 years of age or older on or before August 1 of an academic year may enroll tuition free in credit courses at the College based on available class space after tuition-paying students have enrolled. The scholarship does not cover special fees, books, or materials. The student will be required to present proof of age at the time of registration. All courses may be taken on a credit or audit basis and all course prerequisites must be met prior to registration.

Content Owner: Human Resources
Revised: 01/2007

In general, there are special risks in romantic or sexual relationships between individuals in inherently unequal positions, and parties in such a relationship assume those risks. Because of the potential for conflict of interest, exploitation, favoritism, and bias, such relationships may undermine or be perceived to undermine integrity of the supervision and evaluation provided. Such relationships may be less consensual than the individual whose position confers power or authority believes. The relationship may be perceived in different ways by each of the parties, especially in retrospect. Within the College, such positions include, but are not limited to, supervisor and employee.

Moreover, such relationships may negatively affect others in the academic or work environment. Relationships in which one party is in a position to review the work or influence the career of the other may provide grounds for complaints by third parties when that relationship gives undue access or advantage, restricts opportunities, or creates a perception of these problems. Furthermore, circumstances may change, and conduct that was previously welcome may become unwelcome. Even when both parties have consented at the outset to a romantic involvement, this past consent does not remove grounds for a charge based upon subsequent unwelcome conduct.

Content Owner: Human Resources
Revised: 03/2006, 10/2009

Where romantic or sexual relationships exist between employees of the College, the person in the position of greater authority or power will bear the primary burden of accountability, and must ensure that he or she does not exercise any supervisory or evaluation function over the other person in the relationship.

Content Owner: Human Resources
Revised: 03/2006, 10/2009

Where a transfer of supervisory responsibility may be required, the party with the greater accountability as noted in P.434.1/534.1 must also notify his or her supervisor, department head, or dean, so that such head, dean or supervisor can exercise his or her responsibility to evaluate the adequacy of the alternative supervisory evaluation arrangements to be put in place. As an option, employees may notify the Human Resources department. While an effort will be made to transfer supervisory responsibility, there is no guarantee that this can be accomplished. In this situation, a transfer or separation of employment of one of the involved individuals may be necessary.

To reiterate, the responsibility for notification rests with the person in the position of greater authority or power. Failure to comply with these notification requirements is a violation of this policy, and therefore grounds for disciplinary action, up to and including termination of employment.

Content Owner: Human Resources
Revised: 03/2006, 10/2009

The College will view it as unethical and a violation of this policy if College employees establish a romantic or sexual relationship with a student enrolled in his or her class or who is subject to that employee’s supervision. The ethics of such behavior is questionable even when the relationship is consensual, because the voluntary consent of the student is in doubt, given the power imbalance in the student-employee relationship. Even if consent were to be shown, a clear conflict of interest would still exist which might create the appearance of discrimination or favoritism in grading or access to educational opportunities. Such employee-student relationships may include, but are not limited to, faculty and student, adviser and advisee, employee and student, and coach and athlete. 

Where a romantic or sexual relationship already exists and it is the employee-student relationship that is newly-established, the employee must notify the supervisor, department head, or dean, so that such head, dean, or supervisor can exercise his or her responsibility to evaluate the feasibility of a transfer of authority or whether an approved exception to policy is appropriate.

Content Owner: Human Resources
Revised: 03/2006, 10/2009

Should a student become aware of a violation of this policy, the violation should be immediately reported to the Vice President for Academic Affairs and Enrollment Management, 636-922-8356, Room SSB 2110 or as an alternative, the Executive Dean of Student Life, 636-922-8238, Room ADM 1204. The College will respond to a reported violation in a prompt and equitable manner and will respond appropriately to those who violate this policy.

Content Owner: Human Resources
Revised: 03/2006, 10/2009

Should an employee become aware of a violation of this policy, the violation should be immediately reported to the Vice President for Human Resources, 636-922-8300, Room ADM 1242. Reports may also be made to any Administrative Officer of the College. The College will respond to a reported violation in a prompt and equitable manner and will respond appropriately to those who violate this policy.

Administrative Officers

Content Owner: Human Resources
Revised: 03/2006, 10/2009

The College encourages the establishment of student organizations and clubs. Official recognition requires the approval of the Student Government Association and the Vice President for Student Services.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

Organizations and clubs recognized by the College must follow all College policies and procedures, use organization funds for only organization activities, and have as members only currently enrolled St. Charles Community College students.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

The College recognizes the Student Government Association as the student organization on campus that is responsible for serving as the voice of the student body. The Student Government Association is formed each year in accordance to its constitution and by-laws.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001

The individual elected to the position of President of Student Government Association, while carrying out the responsibilities of the office, is awarded the Student Government Association President Scholarship.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001

The College shall establish procedures for withdrawal from courses and from the College.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

From Courses – Students must follow the procedures in the current College catalog for dropping classes. Students may withdraw officially from a course through the end of the 10th week of class meetings and receive a "W" for the course. For courses that are less than 16 weeks in duration, the deadline for withdrawal will be prorated. A student who stops attending a course at any point in time without officially withdrawing will receive an “F” for the course.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

From College – Students who wish to withdraw from the College should contact the Enrollment Services Office and follow the procedure for withdrawing. Students who do not officially withdraw from the College will receive an "F" for each course in which they were enrolled.

Period of Non-Enrollment – After a student fails to enroll in courses for two consecutive semesters, excluding summer, students will be de-activated and will be removed from their current academic program. After two semesters of non-enrollment, excluding summer, a student will need to re-apply for admission to the College if choosing to re-enroll. 

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

An administrative withdrawal will be available through the last date to drop for a term and will be allowed under one of the following conditions:

1. A student who misses 50% of the course meetings during the first 25% of the course may be administratively withdrawn unless documentation and contact with the faculty is provided.
2. A student who fails to participate in a course during the following timelines:

• • 14 consecutive calendar days in a 16-week course
  • 10 consecutive calendar days in a 12-week course
  • 9 consecutive calendar days in a 10-week course
  • 7 consecutive calendar days in an 8-week course
  • 4 consecutive calendar days in a 5-week course

Students should not assume they will be withdrawn – it remains their responsibility to withdraw from any class they do not plan to attend.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Students who are reported as “Never Attending” during the 3rd week attendance reporting time frame will be administratively withdrawn if the student does not respond within 5 days from receipt of the mail notification.

The grade of {AW} will be assigned to those courses that have been administratively withdrawn from a student’s record. A grade of AW will not count in a student’s grade point average but will count in their overall completion ratio.

The Administrative Withdrawal policy should be included on every course syllabus.

Enrollment Services will notify faculty throughout the term as a reminder to report any students that should be administratively withdrawn. A form will be included with the email that faculty should complete and forward on to Enrollment Services for processing. One form for each course taught will be required.

Notification schedule:

Enrollment Services will notify students, via U.S. mail, that they will be administratively withdrawn from a course. Information will be included explaining the process to appeal an administrative withdrawal. A request to appeal must be submitted 5 days from receipt of the notification.

Appeals will be made to the academic dean of the division. The dean will discuss with the faculty the student’s probability of success in the course. If the dean and the faculty agree that the student should be allowed to finish the course, then notification will be sent to Enrollment Services to re-enroll the student.

The student should continue to attend class until a decision is made on their appeal.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Students will not receive any refunds for a course from which they are administratively withdrawn.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

The Executive Dean of Student Life (or designee) may initiate involuntary medical withdrawal from the College of any student for behavior that poses a significant risk of substantial harm to the health or safety of such student or others. The Executive Dean of Student Life will meet with the student, who will be given the opportunity to present information regarding the incident(s). If appropriate, the withdrawal determination will be made by the Executive Dean of Student Life and the Vice President for Marketing and Student Life (or designee), taking into consideration the nature and severity of the potential harm, the imminence of the potential harm, the likelihood that the potential harm will occur, the duration of the risk, the ability to mitigate the risk, and the impact on others in the campus community. This determination will be an individualized assessment of the ability of the student to function safely at the College, based on all documentation received. The College may require the student to undergo a medical evaluation by a licensed mental health professional of the College’s choosing and at the College’s cost. Students must sign a waiver for the mental health evaluator to provide detailed information to the College's mental health counselor and Executive Dean of Student Life.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

If the medical evaluation and other documentation supports involuntary medical withdrawal, the student will receive notification, via certified mail, from the Executive Dean of Student Life (or designee) stating the reasons for its determination. The student will also be informed of conditions that must be met for re-enrollment. Students may challenge the involuntary medical withdrawal by submitting a written appeal to the Vice President for Marketing and Student Life (or designee). The written appeal should include supporting documentation from a licensed medical or mental health professional.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Contact with SCC While on Involuntary Medical Withdrawal
SCC expects students on a medical withdrawal to refrain from participating in any activities or utilizing any facilities on the SCC campus during the duration of their medical withdrawal. In addition, a student on a medical withdrawal must respond to outreach by the Executive Dean of Student Life if requested to do so. Failure to comply with these requirements may jeopardize or delay a student’s re-enrollment from the medical withdrawal.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Re-Enrollment Process
A student who has undergone involuntary medical withdrawal must engage the re-enrollment process from an involuntary medical withdrawal as stated in this policy. The College may require the student to undergo a medical evaluation by a licensed mental health professional of the College’s choosing. The student must sign a waiver allowing the mental health evaluator to provide detailed information to the SCC mental health counselor and Executive Dean of Student Life. A medical withdrawal is not necessarily considered a disciplinary action.

• Students must complete all parts of the following re-enrollment procedures:
• All documentation is due to the Executive Dean of Student Life (or designee) before the student can re-enroll. If a mental health evaluation is required, it needs to occur with sufficient amount of time (generally eight to twelve weeks prior to the start of the semester) for the assessment to be completed and reports to be forwarded for consideration by SCC. If the duration of the absence has been longer than five years, the student must re-apply to the College. Additional documentation includes:
  • Submission of a letter to the Executive Dean of Student Life (or designee) requesting re-enrollment. The letter should review the circumstances that led to the involuntary medical withdrawal, describe in detail any activities pursued while out of school, explain why the student now feels able to resume studies successfully, and outline a plan for continued support.
  • Submission of a letter and pertinent medical documentation to the Executive Dean of Student Life (or designee) from the physician or therapist with whom the student has been working. The letter should outline the treatment given and progress made and provide support for return to full-time or part-time study at SCC. The letter should also address the continued care plan recommended for the student's return. If applicable, the student will be asked by the Executive Dean of Student Life (or designee) to meet with an outside Mental Health Counselor, as selected by the College, for an evaluation. The evaluation will be scheduled by the Mental Health Counselor generally eight to twelve weeks prior to the start of the semester. The student must sign a waiver allowing the mental health evaluator to provide detailed information to the College's mental health counselor and Executive Dean of Student Life.
  • Completion of a re-enrollment interview with the Executive Dean of Student Life (or designee), if requested.
  • If re-enrollment is granted, the student is also expected to meet with the Executive Dean of Student Life (or designee) throughout the semester, if requested.
• Students on an involuntary medical withdrawal are not eligible to return from their leave for a summer session without permission of the Executive Dean of Student Life (or designee).

All financial obligations to the College must be cleared before re-enrollment. Contact Financial Services to discuss payment options for any outstanding debt to SCC, and contact Enrollment Services to discuss financial aid options.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Re-Enrollment Confirmation Process
Approval for re-enrollment from an involuntary medical withdrawal will be communicated in a certified letter from the Executive Dean of Student Life (or designee) to the student’s home address. It is the student’s responsibility to keep the college updated with current contact information. Approval notification will outline any ongoing conditions that must be met for continued re-enrollment as well as any necessary directives.

Students are expected to submit a letter to the Executive Dean of Student Life agreeing to comply with conditions set forth and directly contact the Executive Dean of Student Life to confirm the student's letter has been received. Failure to complete this process may nullify the approval for re-enrollment.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

The Director of Enrollment Services, in consultation with the Disability Support Services Manager and/or the Executive Director of Student Life, may approve a voluntary medical withdrawal. A medical withdrawal may be requested when extraordinary circumstances, such as a serious illness or injury, prevent the completion of a semester and the deadline to withdraw from that semester has passed. The medical withdrawal policy covers both physical health and mental health difficulties.

The College complies with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Section 504 of the Rehabilitation Act of 1973, and applicable similar state and federal laws.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Only illness or injury of the student, of extended duration, is normally considered for a medical withdrawal. Consideration will be given only when an illness or injury makes it impossible to complete a term.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Students should submit a letter of explanation along with supporting documentation to the Director of Enrollment Services for review.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Students who are receiving state or federal financial assistance may be required to return funds to the source of the award. A withdrawal may also have implications for future eligibility for financial assistance. Students requesting to defer loan obligations due to a leave of absence must have requested and been granted a Voluntary Medical Withdrawal.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Students must follow the Appeals process for requests made after a term has ended.

Content Owner: Student Services
Issued: 08/1993
Revised: 06/2001, 07/2014, 07/2015, 11/2015, 11/2018 (clerical), 3/2024

Public announcements or the posting of advertising materials or the distribution of circulars on campus must have prior approval from the Student Activities Office.

Content Owner: Human Resources
Issued: 08/1993
Revised: 06/2001

In order to enhance the security and safety of employees, students, and visitors of St. Charles Community College, as well as its facilities and assets, the College may conduct video surveillance of any portion of its premises at any time, with the specific exception of areas where individuals have a reasonable expectation of privacy, such as private areas of restrooms, showers, and dressing rooms. Video monitoring will be conducted in a professional, confidential, and legal manner.

Content Owner: Administrative Services
Issued: 04/2008
Revised: 10/2014

Information obtained through video surveillance will be used for security, investigative, and safety purposes, and will be released only after authorization by the College president or designee, and in compliance with applicable laws.

Content Owner: Administrative Services
Issued: 04/2008
Revised: 10/2014

Only authorized personnel of the College’s Department of Public Safety will have access to the controls of the surveillance system. The viewing of surveillance video by anyone other than the Department of Public Safety must be authorized by the Vice President for the requesting division and the Vice President for Human Resources or by the President.

Content Owner: Administrative Services
Issued: 04/2008
Revised: 10/2014

Notification signs will be posted in areas that are monitored to notify individuals of the video surveillance.

Content Owner: Administrative Services
Issued: 04/2008
Revised: 10/2014

Improper use of the College video surveillance system, equipment, recorded images or data, or any other information obtained through these means is prohibited.

Content Owner: Administrative Services
Issued: 04/2008
Revised: 10/2014

Recognized student clubs, organizations, and athletic teams may conduct fundraising activities at the College.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

Fundraising is defined as sales, solicitations, or promotions for any event or project designed to raise money including any activity for which an admission is charged or for which donations are received. Funds derived from the fundraising activities may be used for charity, training, scholarships, educational, or social events of the organization/team. College funds, being those monies provided by the College (i.e., student activities funds or athletic budget), may not be donated to charitable, political, or religious organizations.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

All club, organization, and athletic team fundraising activities are to be approved by the Student Activities Manager or Athletic Director. The Student Organization Fundraising Approval form must be completed two weeks before an event in order to gain approval. When student clubs, organizations, and athletic teams enter into collaborative projects with College departments or other groups with the purpose of accepting gifts or donations or for fundraising, they must contact the Foundation Office for approval.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

With regard to student solicitations of community vendors, students must provide a listing of all solicitation contacts made and provide a list of gifts received to the Student Activities Manager/Athletic Director. This list will include: date of donation, name of donor, company name, address of donor, item, quantity, and total estimated value. The Student Activities Manager/Athletic Director will supply the Vice President for Marketing and Student Life and the Executive Director of Foundation with a consolidated listing on a semi-annual basis for the purpose of donor recognition.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

All non-college sponsors of events/activities must be approved through the SCC Foundation. A sponsor is a major corporation, business, or individual solicited by a club or athletic team to underwrite an event in return for the sponsor's name/logo being used on event publicity (i.e., advertising or programs). The SCC Foundation will assess whether any portion of sponsorship is tax deductible. A sketch of the design for all publicity materials must be approved, prior to printing, by the Student Activities Manager/Athletic Director and the Marketing and Communications Office.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

Funds derived from the fundraising activities should be used for charity, training, scholarship, educational, or social events of the organization/team.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

Recognized student organizations that violate provisions of the fundraising procedures risk loss of privileges associated with College recognition, up to and including suspension of recognition. The Vice President for Marketing and Student Life may impose these penalties.

Content Owner: Student Services
Issued: 04/2001
Revised: 07/2006

Health Insurance
The College recommends that all students seek health and accident insurance if they are not adequately covered by a family or work insurance plan. International students who were admitted on an F-1 visa are required to show proof of insurance (that meets SCC standards for use in the United States) prior to registration. Information regarding available health insurance plans may be found at www.healthcare.gov.

Health insurance is required for anyone competing in intercollegiate athletics or club sports.

Content Owner: Student Services
Issued: 04/2001
Revised: 06/2001, 11/2010, 06/2011, 01/2017

If students traveling on college-sponsored trips have medical insurance, they must provide the club advisor with a copy of the insurance card, in case of emergency.

Content Owner: Student Services
Issued: 04/2001
Revised: 06/2001, 11/2010, 06/2011, 01/2017

In the event of severe weather conditions or other emergencies, the President may cancel classes and close the campus for a partial or full day.

Content Owner: Academic Affairs
Issued: 05/2001
Revised: 05/2008, 10/2008, 01/2016, 10/2017

In the event of inclement weather, the College will update the College's Web site and main number 636-922-8000, send a text message through the Emergency Alert System, and contact selected radio and television stations, when the timing of conditions allows, by 5:30 a.m. for day classes and no later than 4:00 p.m. for evening classes (if bad weather develops during the day). The College will typically update the College Web site and main number prior to contacting the selected radio and television stations. It is recommended to use the College’s website or main number in order to receive information in a more timely manner.

Content Owner: Academic Affairs
Issued: 05/2001
Revised: 05/2008, 10/2008, 01/2016, 10/2017

Announcements will be made on KMOX Radio (1120 AM), KSDK TV (Channel 5), KMOV TV (Channel 4), and KTVI TV (Channel 2).

Content Owner: Academic Affairs
Issued: 05/2001
Revised: 05/2008, 10/2008, 01/2016, 10/2017

The standard early-morning announcements that are made regarding classes are:

1. College Closed - This means no classes will be held that day and evening.
2. Snow Schedule - This means that classes with start times on or after the announced opening time will be held and will meet. Classes with start times before the announced opening time are cancelled for the day.

Content Owner: Academic Affairs
Issued: 05/2001
Revised: 05/2008, 10/2008, 01/2016, 10/2017

In the case of evening classes held at middle schools and high schools in the area, the SCC classes will not meet if the schools themselves have announced they are closed.

Content Owner: Academic Affairs
Issued: 05/2001
Revised: 05/2008, 10/2008, 01/2016, 10/2017

Other emergency announcements will be made through the above local media sources.

Content Owner: Academic Affairs
Issued: 05/2001
Revised: 05/2008, 10/2008, 01/2016, 10/2017

St. Charles Community College prohibits carrying a handgun, weapon, knife, or other weapon of any kind on the College campus.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

For the enhanced safety of the College, the Board of Trustees has the sole authority to designate an employee as a licensed peace officer or a licensed security officer who may carry weapons while on duty. Any employee designated by the Board of Trustees as a licensed peace officer or licensed security officer must adhere to all Missouri State licensing requirements.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

No person shall carry a weapon (concealed or visible) into a meeting of the Board of Trustees whether or not said meeting is being conducted on the College campus or elsewhere. Nor shall any person carry a weapon (concealed or visible) onto the campus at any time regardless of whether the person is licensed to carry the weapon or not. This prohibition will also apply to vehicles brought on the College campus.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

The above prohibitions shall apply to students, employees, and members of the public. The prohibitions shall not apply to law enforcement officers or Board approved licensed peace officers or licensed security officers, as described above.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

Any person who has a conceal and carry permit or endorsement who is carrying a concealed weapon will be denied entry and ordered to leave the campus or the meeting of the Board of Trustees. All College employees are authorized to deny entry and order persons carrying concealed weapons to leave.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

College employees and students who violate the provisions of this policy shall be subject to disciplinary action up to and including dismissal.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

The College shall post appropriate notice that weapons are prohibited on campus.

Content Owner: Human Resources
Issued: 08/2003
Revised: 04/2008

Background and Purpose

The College has adopted this policy in response to the requirement mandated by designated institutions.

As a condition of participation, these institutions require the College to certify that all persons participating in the educational programs at their site have submitted to and passed an initial screening for illegally-used drugs.

All individuals who through admission and enrollment or through employment are required to participate in educational activities at such designated sites must consent to the Initial Drug Screening Program and must successfully pass the screening. Individuals who do not consent to the Initial Drug Screening Program, or who do not successfully pass the screening, cannot remain a student in or be employed in the selected program.

The Initial Drug Screening Program does not affect any other College policies or practices of the College in dealing with drug or alcohol possession or use, including the College’s drug-free workplace program, or any instance in which reasonable suspicion is obtained by means other than the initial screening discussed in this policy.

Content Owner: Human Resources

Consent

Before any person can participate at such designated sites, the individual must consent to participation in the Initial Drug Screening Program. The individual must complete and sign the consent form, indicating that he or she understands the policies and procedures involved, and agrees to participate. Only after providing the College with the completed, signed consent form will the individual be allowed to participate in the activity. Any individual who fails to sign the Drug Screening Participation and Consent Form will not be allowed to participate in the educational activity at the designated sites.

The drug testing program for students and all related recordkeeping will be coordinated by the Math, Science, and Health division office; records will be maintained in a secure Health Record file cabinet.

The drug testing program for employees and all related recordkeeping will be coordinated by the Human Resources department; records will be maintained in 
a secure Health Record file cabinet separate from the employee files.

Content Owner: Human Resources

Privacy and Confidentiality

All persons participating in educational activities at the designated sites will be screened prior to their participation in the program. The testing method will be urinalysis. Appropriate steps will be taken to respect the privacy of the participants in accordance with state and federal law, while also preventing the falsification of testing. However, drug testing results will be shared between the Collection Site Clinic, testing laboratory, College officials, and the participant, as provided herein.

All files regarding the initial drug screening program will be kept separate from the student’s school file and, in the case of an employee, the employee’s personnel file. The screening results shall not be made known to any other College officials other than the program Chair, Human Resources designee, and to the extent necessary, administrators within the program or department. Any negligent or intentional disclosure of test results by any College official may be grounds for disciplinary action. Furthermore, if an individual tests positive, the College will not use or reveal a positive test result as a reason to search the individual’s locker, purse, backpack, or any similar area in which the student or employee keeps his or her personal effects. Test results will not be turned over to the police or other law enforcement authorities without a court order and the College administration will not disclose test results for purposes of criminal investigation, without a court order.

Content Owner: Human Resources

Administration of Drug Screening

The College will contract with an outside agency or organization, to serve as a collection site for the collection of urine samples for laboratory drug testing. The College will use a collection site with procedures for personnel to maintain a clear and well-documented process for collection, shipment, accessing, and testing of urine samples. The College will use a collection site with procedures for their personnel to follow regarding the collection of urine samples, including aural and visual privacy for the person giving the sample. Appropriate steps will be taken to respect the privacy of participants while, at the same time, preventing the falsification of testing. 

The collection site personnel will be required to split the sample into two bottles (the primary specimen and the split specimen). Following proper completion of all necessary custody and control forms, the collection site personnel will seal and ship or deliver both samples to a laboratory, certified by the National Institute for Drug Abuse (NIDA) for analysis. 

The specimens will then be delivered to a NIDA-certified laboratory to perform the required drug analysis. If the primary specimen tests negative for drugs, the laboratory will dispose of the split specimen. If the laboratory confirms that the primary specimen tests positive, the laboratory will retain the split specimen to ensure that it remains available for testing. If the first test is positive, the second test will be done immediately to verify results. If the second test is negative, no further action will be taken. If the second test is positive, a Medical Review Officer from the Collection Site Clinic will contact the participant for additional information as needed. The College will be notified of the test result.

Content Owner: Human Resources

Disclosure of Other Medications

Drug tests may have the possibility of producing a “false positive.” This means that if the participant is taking any over-the-counter or prescription medications, the test may produce a positive reading. Consequently, the individual submitting to testing must disclose to the Medical Review Officer upon request, information regarding any over-the-counter or prescription medications used. Individuals who fail to provide the verification of medication and test positive will be subject to the consequences specified for positive test results, for refusing to submit to a test, or for falsifying the test.

Content Owner: Human Resources

Consequences of Failed Screening

If after testing and verification, an individual fails to satisfactorily pass the drug screening, the individual will not be allowed to participate. Students failing to pass the drug screen will not be able to continue in the educational program. Employees who fail to pass the drug screen will not be able to continue to be employed in the educational program. In addition, any person who refuses to submit to a drug test, or who interferes with the test, will be considered to have failed the screening. Drug counseling and assistance programs will be urged by the College for any individual who fails to satisfactorily pass the drug screening under this policy. The College will provide assistance in obtaining help for the individual, if requested. The College will not be responsible for the costs of any counseling or subsequent treatment. The College shall pay for any testing of employees under this program which is undertaken at its request.

Content Owner: Human Resources

Drug Screening will be completed to test for the presence of the following:• Amphetamines
• Barbiturates
• Benzodiazepines
• Cocaine metabolites
• Marijuana metabolites
• Methadone
• Methaqualone
• Opiates
• Phencyclidine
• Propoxyphene

Content Owner: Human Resources

The following other substances are screened in the drug screen process:

• pH
• Creatinine
• Nitrites

Content Owner: Human Resources

Designated Sites

Human Resources maintains a listing of the work sites and clinical education sites within the surrounding community who mandate that we complete drug screening in advance of allowing participation in activities at their sites.

Content Owner: Human Resources

Participation and Consent FormSt. Charles Community College
Initial Drug Screening Program
(for participation in certain off-campus activities)

I have read and understand the St. Charles Community College (“The College”) policy regarding the initial drug screening for participation in educational activities at designated sites, and I agree to participate in the drug screening program in exchange for the opportunity to participate.

I understand that the College will have an authorized lab screen for the presence of illegally-used substances or drugs. I also understand that I will be responsible for disclosing any over-the-counter or prescription medications taken prior to the screening.

I understand that my signature below authorizes the College to obtain the results of my urinalysis prior to me beginning the designated off-campus activities. I understand that should the presence of any illegally-used substance be detected and confirmed, I will not be allowed to participate in the off-campus educational experiences which means: as a student, I will not be able to continue in the educational program; or as an employee, I will not be able to be employed in the educational program. I also understand that should I refuse to be tested in accordance with the above policy or if I interfere with the test, I will be deemed to have failed the drug screening.

I also consent to the release of the test results to a designated College official, and agree to hold the College harmless from any such releases provided for by this policy. Finally, I also understand that currently available drug tests are not 100% reliable, and that false-positives may result. I agree to hold the College harmless for any such result.

Signed: _________________________________________

  Student             Employee

Printed Name: ____________________________________

Dated: __________________________________________

Content Owner: Human Resources

Background and Purpose
Certain partner institutions require that all persons participating in the educational programs at their sites have an acceptable background investigation on file at the College.Anyone required to participate in the educational activities at such designated sites, through admission and enrollment or through employment, must consent to a background investigation, and the results must be acceptable. Individuals who do not consent to a background investigation or who do not have acceptable results cannot remain as students in or be employed in the selected program.

Content Owner: Human Resources

Consent
Before any person can participate at such designated sites, the individual must consent to a background investigation. The individual must complete and sign the consent form, indicating understanding of the policies and procedures. Anyone who fails to sign the Background Investigation Consent Form will not be allowed to participate in the educational activity at the designated sites.The background investigation for students and all related recordkeeping will be coordinated by the Division Office Coordinator; records will be maintained in a secure file cabinet.

The background investigation for employees and all related recordkeeping will be coordinated by the Human Resources department; records will be maintained in a secure file cabinet in the Human Resources department.

Content Owner: Human Resources

Privacy and Confidentiality 
All files regarding the background investigation will be kept separate from the student’s school file. The results shall not be made known to any other College officials other than the program Chair, Human Resources designee, and administrators within the program or department. Any negligent or intentional disclosure of background investigation results by any College official may be grounds for disciplinary action.

Content Owner: Human Resources

Consequences of Unacceptable Background Investigation 
Background investigation results with incidents will be reviewed by the dean and program chair for applicability to the program, in conjunction with review of any requirements established by the designated site. If the results are deemed to be relevant or violate the requirements of the site, the individual will not be allowed to participate in the educational program or activity.

Content Owner: Human Resources

Solicitation for any cause during working time and in work areas is not permitted by employees. With the exception of engaging in approved college-related fundraising activities, students may not engage in solicitation.

Content Owner: Marketing and Student Life
Revised: 07/2005, 09/2015

With supervisory approval, employees may, on occasion, display in department break rooms, their brochures for charitable fundraising items. Employees may not approach others in order to solicit purchases or donations. Employees may not distribute literature during work hours without approval of the College President or designee.

Content Owner: Marketing and Student Life
Revised: 07/2005, 09/2015

Advance approval by the President or designee is required before an employee may accept or solicit a gift (see D – 581.4.2) of any kind from a supplier or vendor representative. Business decisions made by the College will not be influenced by the presence or absence of gifts. Employees are not permitted to give gifts to vendors or suppliers without approval of the President or designee. Gifts of cash will not be given or received at any time with the exception of community donations properly received by the College Foundation.

Content Owner: Marketing and Student Life
Revised: 07/2005, 09/2015

The Director of Purchasing, any member of the Purchasing Department, or any delegated procurement authority will not receive or accept, directly or indirectly, any rebate or gift from any person, firm, or corporation who may bid or receive a contract to furnish supplies to the College.

Content Owner: Marketing and Student Life
Revised: 07/2005, 09/2015

Working time is defined as the time assigned for the performance of your job and does not apply to unpaid meal period.

Content Owner: Marketing and Student Life
Revised: 07/2005, 09/2015

A gift is defined as any item with a cash value exceeding $25.00 and a combination of gifts from one source over the course of a one-year period which totals more than $25.00. Promotional items of inconsequential value, such as logo pens, cups, hats, and shirts are not considered gifts subject to this policy.

Content Owner: Marketing and Student Life
Revised: 07/2005, 09/2015

The College is committed to providing an environment that is safe and healthy. Consistent with this policy, the College became a tobacco-free campus as of January 1, 2007. The use of tobacco, smoking, and simulated smoking products are prohibited on all College property and in all College vehicles.

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Policy statement signage will be clearly posted on the perimeter of the property, at all entrances, and other prominent places.

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Compliance with this policy is the shared responsibility of all College personnel. Employees are encouraged to communicate this policy with courtesy, respect, and diplomacy. If difficulties arise with compliance, the Department of Public Safety should be notified.

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Students and visitors who persist in violation of the policy will be required to meet with the SCC Chief of Police (or designee). The SCC Chief of Police (or designee) may discuss the policy, issue a warning or fine, require the violator to attend a workshop sponsored on campus, or a combination thereof.

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Students who repeatedly violate the policy may be referred to the Director of Student Life and may be disciplined under the student code of conduct as appropriate.

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Violation of this policy by an employee should be reported to the employee’s supervisor. Employees who violate this policy and have already been verbally counseled will be subject to the Disciplinary Action policy (Pol. 593.0).

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Prohibited usage of products include, but are not limited to, cigarettes, cigars, pipes, electronic cigarettes, E-cigarettes, and smokeless tobacco.

Content Owner: Marketing and Student Life
Issued: 07/2006
Revised: 04/2010, 10/2012, 04/2018

Personal items found on campus and for which the owner is unknown should be turned in to the Department of Public Safety at the Campus Services building.

Content Owner: Human Resources

Unclaimed items will be stored in a secure location by DPS until they are claimed, or until the end of the following semester.

Content Owner: Human Resources

In order to claim an item, the owner will be required to describe the details of the item as closely as possible.

Content Owner: Human Resources

After being held through the following semester, the unclaimed items will be donated to a charitable organization.

Content Owner: Human Resources

The College is committed to providing an environment that is free from violence or threats of violence. Consistent with this policy, acts or threats of physical violence, including intimidation, harassment, and/or coercion, which involve or affect the College, whether on or off college property, are prohibited.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

If there is imminent threat of further violence, or if any parties are in need of medical attention, emergency personnel must be contacted immediately by calling the Department of Public Safety (DPS) at 636-922-8545 or 911.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

Individuals must report incidents of threats or acts of physical violence of which they are aware. Students should report incidents immediately to DPS and the Vice President for Academic and Student Affairs. Employees must report incidents immediately to DPS, the Vice President for Human Resources, the employee’s supervisor, or to another member of management.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

The College's prohibition against threats and acts of violence applies to all work locations, including offices, worksites, vehicles, field locations or other locations where College business is conducted. It further applies to anyone acting as a representative of the College outside of such locations.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

All members of the College community are covered by this policy, including faculty, staff, students, contract and temporary workers, and anyone else on College property or other locations as listed in Pr 492/592.0.1. The policy applies to violence or threats of violence by employees directed against other employees, employees directed against students or visitors, and by students or visitors directed against employees, other students or visitors.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

Violations of this policy will lead to disciplinary action, up to and including termination, removal from campus and/or involvement of law enforcement agencies, as applicable.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

In the workplace, acts or threats of violence include conduct that is sufficiently severe, offensive or intimidating to alter the employment conditions at the College, or to create a hostile, abusive or intimidating work environment for one or more employees. Examples of workplace violence include, but are not limited to, the following:All threats or acts of violence occurring on College premises, regardless of the relationship between the College and the parties involved.
All threats or acts of violence occurring off College premises involving someone who is acting in the capacity of a representative of the College.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

Specific examples of conduct that may be considered threats or acts of violence include, but are not limited to, the following:

1. Hitting or shoving an individual.
2. Threatening an individual or that individual’s family, friends, associates, or property with harm.
3. Intentional destruction or threatening to destroy any college property.
4. Making harassing or threatening phone calls.
5. Harassing surveillance or stalking (following or watching someone).
6. Unauthorized possession or inappropriate use of firearms or weapons.

Content Owner: Human Resources
Issued: 05/2006
Revised: 11/2010

Students requesting to change their official name on College records must submit a "Change of Information" form, along with supporting documentation, to the Enrollment Services Department. Acceptable documentation includes: driver's license, official state identification card, social security card, certified copy of marriage license, court order, dissolution decree, current passport, or official proof of identity certified by the United States Embassy abroad or by the appropriate foreign embassy in the United States.

Content Owner: Student Services
Issued: 04/2016

The primary and preferred means of transacting student business and communicating with students is electronic.

Content Owner: Student Services
Issued: 09/2016

In order to expedite transactions and processing, students must consent to conduct electronic transactions with the Enrollment Services Department. Electronic consent is available through the portal upon admission to the College.

Content Owner: Student Services
Issued: 09/2016

If a student does not consent to conduct electronic transactions, it is understood that: Documentation cannot be submitted electronically. All documents must be submitted in hard-copy form to the Enrollment Services Department. Manual processing time is longer than electronic processing time, including financial aid application processing

Content Owner: Student Services
Issued: 09/2016

Students have the right to give or withdraw their electronic consent at any time and at no cost. This may be done in person at the Enrollment Services Department by presenting a valid photo ID.

Content Owner: Student Services
Issued: 09/2016