Publishing Official Web Pages

To Edit an Existing Page Using Internet Explorer

STEP 1

The first step to editing an existing Web page is to save the page you want to edit to disk.

1. Start Internet Explorer
2. Move to the page on the Web site that you wish to edit.
3. Click on File in the menu at the top of the screen.
4. Click on Save As in the file menu.  You will see the following screen:
   
   
   
   
5. Change the location in the Save in: box to the A: drive.
6. Enter the name of the file in the File name: box.  Make sure you use the actual name of the file and not the file name that Internet Explorer automatically fills in for you.  The actual name of the file can be found in the Address line of the browser.
   The address line contains the full path name of the file.  For example: http://www.stchas.edu/students/admissions/apply.shtml.
   This path name will be important to know when you fill out the MAC Work Request  form.
   
   The actual file name is located after the last slash in the Web address. In this example: apply.shtml.  It is important that you keep the name of the file the same as the existing file.  If you change the name of the file it will be considered a new file and could possible break links throughout the Web site that may have links to that page.
7. Click on Save. The entire file including any pictures will be saved to disk.

STEP 2

Open the file in Dreamweaver and make the necessary changes then save the file.

1. Start Dreamweaver
2. Click on File in the menu at the top of the screen.
3. Click on Open in the file menu.
4. Change the Look in: box to the A: drive.
5. Click on the file that you saved earlier. In our example apply.shtml.
6. Click on Open. The file will appear in Dreamweaver.  Note: the file may appear without its original formatting that you saw on the screen.  Do not worry about reformatting the page. A Web template that contains all the necessary formatting instructions will be applied to the file by the Web site coordinator.
7. Make your changes to the file.
8. Click on File in the menu at the top of the screen.
9. Click on Save in the file menu.

STEP 3

Complete the Web section of a MAC work request form (formerly known as the purple form) and send the form and disk with the revised file to ADM 1121.

1. Enter today’s date on the line provided.
2. Enter Web page update as the Name of project or event.
3. Enter your name on the Person Placing Order line.
4. Have your supervisor sign the form on the Signature line.
5. Check the Web pages (Z) box on the front of the form.
6. Go to Section 4 on the back of the form (or page two if completing the form online.)
7. Indicate whether the file is an Internet/external (E) file or an Intranet/internal file (I) by placing an I or an E on the line. Place an E for Existing file on the line.
8. Enter the file name.  In the example above would be apply.shtml.
9. Enter the path name. In the example above students/admissions.
10. Send form and disk to Chris Scherer ADM 1121.

To Edit an Existing Page Using Firefox

1. Start Firefox
2. Move to the page on the Web site that you wish to edit.
3. Click on File in the menu at the top of the screen.
4. Click on Save Page As in the file menu.  You will see the following screen:
   
   
   
   
5. Change the location in the Save in: box to the A: drive.
6. Enter the name of the file in the File name: box.  Notice that the name of the file that Firefox supplies has an extra .htm added to it.  Keep the same file name but delete the .htm that appears after the .shtml.  The file name should look like apply.shtml. 
   
   It is important that you keep the name of the file the same as the existing file.  If you change the name of the file it will be considered a new file and could possible break links throughout the Web site that may have links to that page.
7. Click on Save. The entire file including any pictures will be saved to disk.
8. Complete STEPS 2 and 3 above.

To Create a New Page

STEP 1

Create a blank page and enter your new information.

Note: Do not use an existing Web page template for creating your new pages.

1. Start the Dreamweaver program. 
2. Click on File in the menu at the top of the screen.
3. Click on New in the file menu.
4. Click on the General tab in the New Document screen.
5. Click on Basic page in the Category column.
6. Click on HTML in the Basic page column.
7. Click on Create. A blank Web page will be created for you.
8. Either type the information for the new page or, copy and paste the information from a Microsoft Word document onto the new page. Do not worry about formatting the text with the correct font or colors as that will be applied when the Web page template is applied by the Web site coordinator.
9. Save the page by clicking on File in the menu at the top of the screen.
10. Click on Save As in the file menu.
11. Change the location in the Save in: box to the A: drive.
12. Enter the name of the file in the File name: box. Follow these simple rules when naming a file.
    • Keep the file name short.
    • Do not use any punctuation in the file name (&,.$#@%*).
    • You may use a hyphen or and underscore in the file name.
    • The file extension for all Web page files is .shtml.

Example: Not acceptable – B&I.shtml  Acceptable – BandI.shtml

13. Click on Save.

STEP 2

Complete the Web section of a MAC work request form (formerly known as the purple form) and send the form and disk with the revised file to ADM 1121.

11. Enter today’s date on the line provided.
12. Enter Web page update as the Name of project or event.
13. Enter your name on the Person Placing Order line.
14. Have your supervisor sign the form on the Signature line.
15. Check the Web pages (Z) box on the front of the form.
16. Go to Section 4 on the back of the form (or page two if completing the form online.)
17. Indicate whether the file is an Internet/external (E) file or an Intranet/internal file (I) by placing an I or an E on the line. Place an E for Existing file on the line.
18. Enter the file name.  In the example below would be apply.shtml.
    
    
    
    
19. Enter the path name. In the example above students/admissions.
20. Send form and disk to Chris Scherer ADM 1121.